Creating Local User Question (Pertains to Printing)

[rhym1n]

I am currently working a new IT help desk job. Part of the job is supporting Sharp and Ricoh MFPs, but my question regards to creating a local user and giving them full sharing/security permissions.

When setting up scanning to a network folder, we usually create a new local user in "Local users and groups" in Computer Management < Administrative Tools < Control Panel. Then, we will go into the scan folder we setup and give that user full permissions.

Here are my questions:

1) Why are we creating a new user and giving them rights within the scan folder?
2) Why does that person not have to login to Windows with that user account that we created?
3) Any other information on this to further my knowledge would be great.

Sorry for my ignorance, but I would really appreciate an explanation on this.

 

[i7Baby]

1) so they stay within that particular folder. They can't use anyone else's info and no-one else can get in to theirs.

2) You need to create an account that does have a password.

 

[rhym1n]

Thank you much for the quick reply, i7Baby. I actually didn't explain myself too well. We do create a username with a password (pertaining to question 2). I guess my question is why does the user logged in to Windows (we will call that user, John) not have to login with that username and password we created (we will call that user, Scanner), at the login screen? How is John automatically associated with Scanner?

 

[rhym1n]

Bump.