One way, that I use, is to change the folder and file icons and name them as descriptively as possible.
You can find collections of icons on line and then select any given icon to represent a file.
Right click > Properties > Customize is your friend.
FYI (and there are many other similar links:
https://www.lifewire.com/change-folder-icons-in-windows-11-5200732
https://www.makeuseof.com/tag/customize-icon-windows/
For example: I have a desktop folder for photographs that I want to keep handy. The icon for that folder is a camera.
I use a server icon for my NAS. Utililies is a tool box icon.
Plus, I use the four corner areas of the desktop to further group related folders and files. The right center desktop area is for photographs, etc. that are to emailed as attachments or perhaps uploaded somewhere.
Some icons are parked right next to the trash can icon - so I know those folders are on the proverbial "chopping block".
About 30 icons right now but that varies with the season. Just removed the National Hurricane Center link. Four or five others (folders and files) will soon be gone. Seasonal stuff, research links, projects in progress.
Some being interim shortcuts that will not be needed for much longer. A couple of Powershell links that will go to the References folder or simply deleted depending on usefulness.
Some software and sites have their own icon so I make use of those icons as well.
No need for third party "organizers" that can change or otherwise go astray in some manner.
New icons, that appear from time to time, quickly standout.
I avoid dependencies on third party products and tools as much as possible.
Just create your own plan and then follow that plan. There will be outliers from time to time - designate a desktop area for them and then later move them to where you think is most appropriate.