[SOLVED] Office 365 room issue

sniper7777777

Honorable
Sep 22, 2014
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so we have an Office 365 Tenant and we have a user who is our president but he has a corporate email outside of our tenant how can he request a room to block out time to reserve it I have had him try to email the email address of the room to no luck
please let me know
 
How to Enable External Users to Book Exchange Room Calendars
By default, an Exchange Server room mailbox does not permit external senders to make bookings in the calendar. However, there is an option that you can configure to allow external senders (people from outside your organization or people with email addresses on other domains) to make bookings if you need them to. For instance, if you live in a shared office space and share your meeting rooms, and you need to book the shared resources.

What you need to configure is the calendars "processing settings" using PowerShell. More specific you need to set the ProcessExternalMeetingMessages to true.

Looking at a meeting room resource calendar processing settings, we can see if the mailbox is not configured to process external meeting requests.

If it's false and an external sender attempts to book the meeting room they will not receive an acceptance or rejection message, which may lead to confusion if the room is assumed to have been successfully booked.

To configure the room mailbox to process external meeting requests run the following command in PowerShell:

Set-CalendarProcessing -ProcessExternalMeetingMessages $true



Please note that this change will enable the processing of external meeting requests, but the meeting request is still subject to being accepted/rejected based on the availability of the room and any other booking policies you have configured in your scheduling permissions. This change will also only take effect for new meeting requests. Any meeting requests from external senders that were received before the setting was enabled will not be processed.
 
How to Enable External Users to Book Exchange Room Calendars
By default, an Exchange Server room mailbox does not permit external senders to make bookings in the calendar. However, there is an option that you can configure to allow external senders (people from outside your organization or people with email addresses on other domains) to make bookings if you need them to. For instance, if you live in a shared office space and share your meeting rooms, and you need to book the shared resources.

What you need to configure is the calendars "processing settings" using PowerShell. More specific you need to set the ProcessExternalMeetingMessages to true.

Looking at a meeting room resource calendar processing settings, we can see if the mailbox is not configured to process external meeting requests.

If it's false and an external sender attempts to book the meeting room they will not receive an acceptance or rejection message, which may lead to confusion if the room is assumed to have been successfully booked.

To configure the room mailbox to process external meeting requests run the following command in PowerShell:

Set-CalendarProcessing -ProcessExternalMeetingMessages $true



Please note that this change will enable the processing of external meeting requests, but the meeting request is still subject to being accepted/rejected based on the availability of the room and any other booking policies you have configured in your scheduling permissions. This change will also only take effect for new meeting requests. Any meeting requests from external senders that were received before the setting was enabled will not be processed.
 

sniper7777777

Honorable
Sep 22, 2014
98
3
10,645
1
wow thank you so much this is exactly what I needed one last thing though what is the syntax for the specific room or is this "
Set-CalendarProcessing -ProcessExternalMeetingMessages $true" for every room?
 
I think you need to create a mailbox for each room you want to reserve, and then set that mailbox to true using powershell
see below
Create and manage room mailboxes

Set-CalendarProcessing

Set-CalendarProcessing -Identity "Conf 212" -AutomateProcessing AutoAccept -DeleteComments $true -AddOrganizerToSubject $true -AllowConflicts $false

that second link is really what you want, once the mailboxes have been created--they may have already been, that link explains many different examples, and the parameters used
 

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