Organising Files & Directories

[arkus]

I'm curious if there's any decent literature on conventions for keeping files and folders tightly organised. The company I work for is only a small one (staff shared network drive has around 3k office documents and images), but the users are constantly saving files in directories and then forgetting where they are, thus spending a lot of time searching for files. I could really use some 'best practise' guides or at least some ideas on how to keep things organised.



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[sparky853]

Not knowing what kind of work you do, best idea I can think of is that for every different project/customer/account, make a dedicated folder, and all documents/images related to that project/customer/account are stored in that folder.

If you are getting lots of files in a folder, you can also use a document log, which could contain such things as the name of the file, a brief description of whats in the file, who created it and when, plus any revisions made.

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[CapNjacK]

There are also programs you can purchase to manage documents. Microsoft makes one as well as others look around. Keep in mind they cost. If you can't spend any money or don't want to bother another thing to consider is your security settings. Not sure what sort of access your users need and who needs to see what but if possible you could try limiting who can write to folders or create subfolders etc. I doubt that every user you have needs the exact same r/w rights to everything.